About ASTERRA
ASTERRA is a global technology company specialising in satellite-based analytics for infrastructure and environmental management. Our mission is to use advanced radar and geospatial intelligence to drive sustainable, data-based solutions in water, energy, and transportation. Through innovation and impact-driven technology, ASTERRA empowers organizations worldwide to make smarter operational decisions.
About the Job
We are seeking a highly organized, proactive, and trustworthy Executive Assistant & Office Manager to oversee daily operations at our San Diego office and provide direct executive support to the CEO.
The role blends operational, administrative, and people-oriented responsibilities, ensuring a smooth office environment, strong employee experience, and effective coordination across global teams. The ideal candidate brings experience from the tech industry, thrives in fast-paced environments, and demonstrates exceptional professionalism, discretion, and interpersonal skills.
Key Responsibilities
1. Executive Support to the CEO
- Manage the CEO’s complex calendar, coordinating priorities across multiple time zones.
- Handle travel arrangements, itineraries, conference logistics, and support for the CEO, Board members, and visitors.
- Prepare documents, presentations, and approvals for internal and external engagements.
- Handle confidential information with discretion and ensure smooth daily executive operations.
- Serve as a trusted point of contact for internal and external stakeholders.
2. Office Management & Operations
- Oversee day-to-day operations of the San Diego office, ensuring a professional and efficient workspace.
- Manage relationships with building management and service providers (IT, maintenance, and vendors).
- Maintain office and kitchen supplies, handle procurement, and coordinate catering needs.
- Support onsite meetings, external events, offsites, and occasional administrative errands.
- Responsible for registering the company with relevant local authorities or tax agencies in every state where sales activities occur, ensuring full compliance with legal and regulatory requirements.
3. Employee Experience & Engagement
- Lead local initiatives aimed at strengthening employee engagement, culture, and team connection.
- Organize team events, celebrations, Happy Hours, and holiday gifting.
- Provide thoughtful support for employees during personal or milestone occasions.
- Collaborate with the global HR team to ensure alignment with ASTERRA’s culture and communication.
4. HR & People Operations Support
- Support HR processes including onboarding, offboarding, and employee documentation.
- Maintain accurate employee records and ensure compliance with U.S. employment guidelines.
- Assist with recruitment logistics including job postings, interview scheduling, and candidate communication.
- Support payroll and benefits of coordination using ADP, HiBob, and related HR systems.
- Assist with Employee Handbook updates and implementation of new policies and procedures.
What you’ll need
- 5+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in tech.
- Experience with payroll and benefits coordination.
- Experience in both corporate environments and fast-growing startups preferred.
- Strong ability to manage executive calendars, logistics, and sensitive information.
- Excellent organizational, multitasking, and problem-solving skills.
- Warm, professional communication style with strong interpersonal skills.
- Proactive, resourceful, and able to anticipate needs before they arise.
- Proficiency in Microsoft Office and HRIS systems (HiBob, ADP, Ease).
- Experience with payroll and benefits coordination.
- Flexibility to be onsite as needed for operational tasks or events.
- Bachelor’s degree in business administration, HR, or related field preferred.
Advantages
- Experience working with international teams.
- Background in tech or innovation-driven organisations.
- Experience supporting senior executives in a global company.
- Familiarity with event coordination or office culture-building activities.
Why Join Us?
- Contribute to sustainability and infrastructure innovation powered by cutting-edge Earth Observation technology.
- Play a key role in ASTERRA’s culture, operations, and employee experience.
- Collaborate with a global, mission-driven, and supportive team.
- Hybrid work model.
- Competitive salary and comprehensive social benefits.
- Opportunities for professional growth, learning, and long-term career development.